Phone: +852-30506862
Email: icdepi@smehk.org
Conference Date: August 25-27, 2021

Visa Information

Visa Application

Conference participants may need a Schengen Visa to enter Netherlands. To avoid uncertainty, participants will be advised to apply for a visa as early as possible. It is recommended that they apply for a Schengen visa at least 1 month in advance.

A Schengen Visa is the document issued for visiting/travelling in and within the Schengen Area. The Schengen Area is comprised of 26 countries that have agreed to allow free movement of their citizens within this area as a single country. Schengen visas are issued by the following countries: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Switzerland and Liechtenstein.

If you intend to visit one of the Schengen countries for business, as a tourist or for a personal/private visit, you must first obtain a Schengen visa, unless your country is part of the Schengen territory or has a special agreement. You can check which whether citizens of your country require Schengen VISA here: http://www.schengenvisainfo.com/who-needs-schengen-visa/

Invitation Letter

1. The invitation letter will be issued after the successful registration, which may help but cannot guarantee you a visa.

2. Your name must be listed exactly as it appears on your passport. Any differences between the name on your passport and the name on your invitation letter or other documentation could lead to a delay and/or denial of your visa.

3. Please note ICDEPI Conference and the organizing committees of the conference are not authorized to assist with the VISA process beyond providing the Notification of Invitation Letter issued by ICDEPI Conferences organizing committee. Should your application be denied, ICDEPI Conferences and the organizing committee of the conference cannot change the decision of the Ministry of Foreign Affairs, nor will ICDEPI Conferences and the organizing committee of the conference engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual being denied.

4. It takes around one month for the Embassy to process the VISA application, please register as early as you can to make sure you have enough time.